Attendance Checklist


  • Arrive 10-15 minutes early
  • Keep in mind that you may need to show photo ID and/or go through a security screening at some government buildings
  • Silence your mobile device
  • Sit as closely as possible to speakers/officials
  • Be courteous and respectful to others
  • Ask any questions to attendees before and after meetings (do not disturb them during the meeting itself)
  • Fulfill any Documenters assignment goals as instructed (i.e. comprehensive notes, live-tweeting, etc.)
  • Gather any documents distributed or created during the meeting, such as board/committee agendas, worksheets and informational packets
  • Does the government body have a newsletter or listserv? Sign up for it using the email address
  • Recommended: Feel free to introduce yourself to attendees and committee/board members (see Identifying yourself for more information)
  • Recommended: At the end of the meeting, ask the meeting secretary for their notes to compare

Do not

  • Use public comment periods for personal questions/statements while operating as a Documenter
  • Distract attendees from the meeting
  • Be intrusive—stay within the designated seating area for audience members during the meeting.